Does CrewFlow give legal advice?

No. It tracks documents, dates and thresholds and surfaces what is missing or expiring. Legal interpretation remains with your advisors.

Which rules are covered?

Document validity and expiry, A1 and posted-worker evidence, right-to-work records and Schengen 90/180 day counting, configurable per country and client.

What if a case is unusual?

Assessments can be overridden with a recorded reason, so exceptions are handled without losing the audit trail.

Can we evidence a past deployment?

Yes. Document versions and assessment history are retained, so you can show what was true on any date.

Process comparison

Manual compliance checks vs Mobility Intelligence

Manual compliance works when someone diligent owns it. The risk is that it is a point-in-time check on data that changes daily, performed by a person who is also doing three other jobs. This page compares that with continuous assessment.

Start Free Trial Book a Demo

Overview

CrewFlow and Manual compliance checks at a glance

The manual process typically means an expiry spreadsheet, a folder of certificates and a check before someone travels.

Mobility Intelligence assesses each planned deployment continuously: document validity at the start and end dates, A1 and posting requirements, right to work and Schengen day counts.

The output is a score and a clear list of what is missing, produced before travel is booked rather than after a problem appears.

Who each is for

Designed for different jobs

CrewFlow is designed for

Cross-border deployments subject to posting rules
Compliance teams evidencing status at a point in time
Operations booking travel and accommodation in advance
Businesses subject to client or regulator audits

Manual compliance checks is designed for

Single-country operations with few document types
Small worker populations with stable documents
Businesses with a dedicated compliance officer and low volume
Short local jobs with no travel component

Feature comparison

Capability by capability

The same 18 capability areas used across the Comparison Centre, applied to CrewFlow and Manual compliance checks.

IncludedPartialDifferent scope

Capability comparison between CrewFlow and Manual compliance checks
Capability	CrewFlow	Manual compliance checks
Workers	Included Worker records with rates, documents, availability and full assignment history	Different scope Not part of Manual compliance checks's intended scope
Projects	Included Clients, projects, jobs and positions with historical rates	Different scope Not part of Manual compliance checks's intended scope
Planning	Included Crew Planning with day, week, month, timeline and Gantt views	Different scope Not part of Manual compliance checks's intended scope
AI timesheets	Included Photo or PDF capture, AI extraction, confidence scoring and human approval	Different scope Not part of Manual compliance checks's intended scope
Document packs	Included Packs assembled by country, client, project or org defaults	Different scope Not part of Manual compliance checks's intended scope
Digital signatures	Included Terms of engagement issued and signed in the worker portal	Different scope Not part of Manual compliance checks's intended scope
Mobility intelligence	Included A1, posting, right-to-work and Schengen day tracking with pre-mobilisation scoring	Partial Assessed manually, per person, at a point in time
Business intelligence	Included Executive dashboard, revenue, profitability, workforce and operations analytics	Different scope No aggregate view of compliance risk across the workforce
Automation	Included Trigger, condition and action builder with execution audit history	Different scope Reminders and chasing are manual
Mobile app	Included Native iOS and Android worker portal with offline capture and push	Different scope Not part of Manual compliance checks's intended scope
Integrations	Included Integrations Hub covering accounting, storage, comms, signing and HR systems	Different scope Not part of Manual compliance checks's intended scope
API	Included Versioned REST API, OpenAPI reference, OAuth, API keys and webhooks	Different scope Not part of Manual compliance checks's intended scope
Security	Included Row-level tenant isolation, EU hosting, encryption and immutable audit history	Different scope Not part of Manual compliance checks's intended scope
Compliance	Included Document expiry, versioning and mobilisation blocking on missing evidence	Partial Certificates held; expiry tracked in a separate spreadsheet
Commercial engine	Included Timesheet-to-invoice calculation driven by agreed terms of engagement	Different scope Not part of Manual compliance checks's intended scope
Report builder	Included Self-service report definitions with scheduling and delivery	Different scope Not part of Manual compliance checks's intended scope
Developer platform	Included OAuth apps, event catalogue, signed webhooks and rate-limited gateway	Different scope Not part of Manual compliance checks's intended scope
Support	Included In-app guidance, knowledge centre, onboarding wizard and named success contact	Different scope Not part of Manual compliance checks's intended scope

Workers
CrewFlow
Included
Worker records with rates, documents, availability and full assignment history
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Projects
CrewFlow
Included
Clients, projects, jobs and positions with historical rates
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Planning
CrewFlow
Included
Crew Planning with day, week, month, timeline and Gantt views
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
AI timesheets
CrewFlow
Included
Photo or PDF capture, AI extraction, confidence scoring and human approval
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Document packs
CrewFlow
Included
Packs assembled by country, client, project or org defaults
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Digital signatures
CrewFlow
Included
Terms of engagement issued and signed in the worker portal
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Mobility intelligence
CrewFlow
Included
A1, posting, right-to-work and Schengen day tracking with pre-mobilisation scoring
Manual compliance checks
Partial
Assessed manually, per person, at a point in time
Business intelligence
CrewFlow
Included
Executive dashboard, revenue, profitability, workforce and operations analytics
Manual compliance checks
Different scope
No aggregate view of compliance risk across the workforce
Automation
CrewFlow
Included
Trigger, condition and action builder with execution audit history
Manual compliance checks
Different scope
Reminders and chasing are manual
Mobile app
CrewFlow
Included
Native iOS and Android worker portal with offline capture and push
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Integrations
CrewFlow
Included
Integrations Hub covering accounting, storage, comms, signing and HR systems
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
API
CrewFlow
Included
Versioned REST API, OpenAPI reference, OAuth, API keys and webhooks
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Security
CrewFlow
Included
Row-level tenant isolation, EU hosting, encryption and immutable audit history
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Compliance
CrewFlow
Included
Document expiry, versioning and mobilisation blocking on missing evidence
Manual compliance checks
Partial
Certificates held; expiry tracked in a separate spreadsheet
Commercial engine
CrewFlow
Included
Timesheet-to-invoice calculation driven by agreed terms of engagement
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Report builder
CrewFlow
Included
Self-service report definitions with scheduling and delivery
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Developer platform
CrewFlow
Included
OAuth apps, event catalogue, signed webhooks and rate-limited gateway
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope
Support
CrewFlow
Included
In-app guidance, knowledge centre, onboarding wizard and named success contact
Manual compliance checks
Different scope
Not part of Manual compliance checks's intended scope

Advantages

What Manual compliance checks does well

No system dependency — the checker uses judgement
Handles unusual cases that no rule set anticipated
Cheap to start and easy to explain
Works with whatever documents happen to exist

Limitations

Where teams typically hit the edge

Point-in-time: valid today may be expired at the project end date
Schengen day counting by hand is error-prone
Expiry reminders depend on someone maintaining the tracker
Evidence must be reassembled for every audit
The risk concentrates on one person's diligence

Typical use cases

Which to use, when

Keep manual checks

A handful of local workers with no posting obligations.

Move to Mobility Intelligence

Any cross-border deployment, or where documents expire mid-project.

Run both

Automated assessment for standard cases, human judgement for genuine exceptions.

Pricing approach

How each is typically paid for

Pricing models change. Treat this as an indication of approach and confirm current commercial terms directly.

CrewFlow

Included in the CrewFlow subscription as part of the compliance and mobilisation modules.

See CrewFlow pricing