Our client uses Procore. Can we still use CrewFlow?

Yes, and that is the common pattern. You meet the client's project requirements in their system while running your own workforce in CrewFlow.

Does CrewFlow manage drawings and RFIs?

No. That is project management scope and CrewFlow deliberately does not duplicate it.

Can the two share data?

Yes, through the CrewFlow API, webhooks and the Integrations Hub.

Is CrewFlow only for construction?

No. It is used across construction, rail, energy, renewables, marine and manufacturing labour supply.

Software comparison

CrewFlow vs Procore

Procore is a broad construction management platform used mainly by main contractors and owners to run projects: drawings, RFIs, submittals, quality, safety and financials. CrewFlow serves the labour supplier delivering people onto those projects.

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Overview

CrewFlow and Procore at a glance

Procore's centre of gravity is the project record — documents, drawings, inspections, change orders and project financials shared across the supply chain.

CrewFlow's centre of gravity is the worker — their documents, rates, availability, posting compliance, travel, time and pay across every project they touch.

On the same job, a main contractor may run Procore while the labour supplier runs CrewFlow. They answer different questions.

Who each is for

Designed for different jobs

CrewFlow is designed for

Labour suppliers and specialist subcontractors
Cross-border mobilisation and posted-worker compliance
Worker-level documents, rates and assignment history
Supplier-side timesheets and invoicing

Procore is designed for

Main contractors and project owners
Drawings, RFIs, submittals and quality workflows
Project financials, change orders and budgets
Coordinating many trades on one project record

Feature comparison

Capability by capability

The same 18 capability areas used across the Comparison Centre, applied to CrewFlow and Procore.

IncludedPartialDifferent scope

Capability comparison between CrewFlow and Procore
Capability	CrewFlow	Procore
Workers	Included Worker records with rates, documents, availability and full assignment history	Partial Directory and workforce logs at project level
Projects	Included Clients, projects, jobs and positions with historical rates	Included Comprehensive project management
Planning	Included Crew Planning with day, week, month, timeline and Gantt views	Partial Project scheduling and field productivity tools
AI timesheets	Included Photo or PDF capture, AI extraction, confidence scoring and human approval	Different scope Not part of Procore's intended scope
Document packs	Included Packs assembled by country, client, project or org defaults	Different scope Not part of Procore's intended scope
Digital signatures	Included Terms of engagement issued and signed in the worker portal	Different scope Not part of Procore's intended scope
Mobility intelligence	Included A1, posting, right-to-work and Schengen day tracking with pre-mobilisation scoring	Different scope Not part of Procore's intended scope
Business intelligence	Included Executive dashboard, revenue, profitability, workforce and operations analytics	Included Project analytics and reporting
Automation	Included Trigger, condition and action builder with execution audit history	Different scope Not part of Procore's intended scope
Mobile app	Included Native iOS and Android worker portal with offline capture and push	Included Mature field mobile apps
Integrations	Included Integrations Hub covering accounting, storage, comms, signing and HR systems	Included Large integration marketplace
API	Included Versioned REST API, OpenAPI reference, OAuth, API keys and webhooks	Included Public API and app marketplace
Security	Included Row-level tenant isolation, EU hosting, encryption and immutable audit history	Included Enterprise-grade controls
Compliance	Included Document expiry, versioning and mobilisation blocking on missing evidence	Partial Project and safety compliance rather than posted-worker evidence
Commercial engine	Included Timesheet-to-invoice calculation driven by agreed terms of engagement	Different scope Not part of Procore's intended scope
Report builder	Included Self-service report definitions with scheduling and delivery	Included Extensive project reporting
Developer platform	Included OAuth apps, event catalogue, signed webhooks and rate-limited gateway	Different scope Not part of Procore's intended scope
Support	Included In-app guidance, knowledge centre, onboarding wizard and named success contact	Included Established support and training

Workers
CrewFlow
Included
Worker records with rates, documents, availability and full assignment history
Procore
Partial
Directory and workforce logs at project level
Projects
CrewFlow
Included
Clients, projects, jobs and positions with historical rates
Procore
Included
Comprehensive project management
Planning
CrewFlow
Included
Crew Planning with day, week, month, timeline and Gantt views
Procore
Partial
Project scheduling and field productivity tools
AI timesheets
CrewFlow
Included
Photo or PDF capture, AI extraction, confidence scoring and human approval
Procore
Different scope
Not part of Procore's intended scope
Document packs
CrewFlow
Included
Packs assembled by country, client, project or org defaults
Procore
Different scope
Not part of Procore's intended scope
Digital signatures
CrewFlow
Included
Terms of engagement issued and signed in the worker portal
Procore
Different scope
Not part of Procore's intended scope
Mobility intelligence
CrewFlow
Included
A1, posting, right-to-work and Schengen day tracking with pre-mobilisation scoring
Procore
Different scope
Not part of Procore's intended scope
Business intelligence
CrewFlow
Included
Executive dashboard, revenue, profitability, workforce and operations analytics
Procore
Included
Project analytics and reporting
Automation
CrewFlow
Included
Trigger, condition and action builder with execution audit history
Procore
Different scope
Not part of Procore's intended scope
Mobile app
CrewFlow
Included
Native iOS and Android worker portal with offline capture and push
Procore
Included
Mature field mobile apps
Integrations
CrewFlow
Included
Integrations Hub covering accounting, storage, comms, signing and HR systems
Procore
Included
Large integration marketplace
API
CrewFlow
Included
Versioned REST API, OpenAPI reference, OAuth, API keys and webhooks
Procore
Included
Public API and app marketplace
Security
CrewFlow
Included
Row-level tenant isolation, EU hosting, encryption and immutable audit history
Procore
Included
Enterprise-grade controls
Compliance
CrewFlow
Included
Document expiry, versioning and mobilisation blocking on missing evidence
Procore
Partial
Project and safety compliance rather than posted-worker evidence
Commercial engine
CrewFlow
Included
Timesheet-to-invoice calculation driven by agreed terms of engagement
Procore
Different scope
Not part of Procore's intended scope
Report builder
CrewFlow
Included
Self-service report definitions with scheduling and delivery
Procore
Included
Extensive project reporting
Developer platform
CrewFlow
Included
OAuth apps, event catalogue, signed webhooks and rate-limited gateway
Procore
Different scope
Not part of Procore's intended scope
Support
CrewFlow
Included
In-app guidance, knowledge centre, onboarding wizard and named success contact
Procore
Included
Established support and training

Advantages

What Procore does well

Very broad construction project management coverage
Strong drawing, RFI and submittal management
Widely adopted, so supply chains often already use it
Large partner and integration ecosystem

Limitations

Where teams typically hit the edge

Workforce management is project-centric rather than worker-centric
Posted-worker, A1 and Schengen tracking are not core capabilities
Crew availability, rotations and travel are not the focus
Priced and scoped around project management, which can exceed a labour supplier's needs

Typical use cases

Which to use, when

Use Procore

Running the project itself: drawings, quality, safety and project financials.

Use CrewFlow

Running the workforce you supply to that project, and everything required before they can start.

Use both

Meet the client's Procore requirements while managing your own crews, compliance and pay in CrewFlow.

Pricing approach

How each is typically paid for

Pricing models change. Treat this as an indication of approach and confirm current commercial terms directly.

CrewFlow

Per-seat subscription with worker-volume tiers, published plans and a free trial.

See CrewFlow pricing

Procore

Annual contract commonly scaled to construction volume, quoted per organisation.

Why CrewFlow

Why organisations choose CrewFlow

Worker-centric model: one person, many projects, full history
Mobility intelligence scores deployments before anyone travels
Document packs and terms of engagement generated automatically
AI reads timesheets and expenses, with human approval retained
Commercial engine turns approved time into client invoices

Explore the platform

Every capability in the table above has its own product page explaining how it works, the workflow behind it and the questions customers ask most.

Browse all modules Model the return Customer stories

FAQ