Artificial Intelligence · Platform
Turn a photo of a site sheet into billable hours
A worker photographs the signed timesheet. CrewFlow reads the dates, hours, shift types and signatures, maps them to the correct rate components, and presents the result next to the original image for a human to approve.
Why it matters
The case for AI Timesheet Processing
Paper timesheets are not going away on many sites. Reading them automatically removes days of re-keying and the errors that come with it, without asking anyone to change how the site works.
8 hrs
saved per week
A typical office processing a few hundred sheets a week recovers roughly a day of admin time.
- Terms of engagementSigned
- A1 certificateVerified
- Right to workVerified
- Site inductionAwaiting
Capabilities
What AI Timesheet Processing does
Layout tolerant
Handles client-specific sheet layouts, handwriting and photographs taken in poor light.
Confidence scoring
Every extracted field carries a confidence score; low-confidence fields are highlighted for review.
Side-by-side review
The original image and the extracted values sit next to each other during approval.
Queued and resilient
Processing runs on a server-side queue with retries, leases and a dead-letter path — never in the browser.
How it works
The workflow, end to end
- Step 01
Submit
The photo is uploaded from the worker portal, online or offline.
- Step 02
Queue
A job is created with its organisation, retry policy and audit record.
- Step 03
Extract
The model returns structured hours with per-field confidence.
- Step 04
Review
A human approves or corrects; corrections are recorded.
- Step 05
Release
Approved hours enter the normal timesheet approval flow.
Benefits
What your team gets
- Hours of re-keying removed each week
- Errors caught by confidence, not luck
- Billing cycle shortened
- Sites keep working the way they always have
Outcomes
What changes in your operation
- Less re-keying
- Faster billing
- Human approval retained
FAQ
AI Timesheet Processing questions we are asked most
Explore next
Works closely with
- AI TimesheetsPhoto, digital or imported time capture with approval and rate application.
- AI Document ProcessingPassports, A1s, qualifications and receipts read, checked and filed.
- SecurityTenant isolation, row-level security, encryption and full audit history.
- Worker PortalA premium mobile experience for every worker on your books.