Workforce Management · Platform
Spend captured where it happens
Fuel, parking, hotels, meals, mileage and materials are captured on the phone with the receipt attached, categorised, approved and marked rechargeable or absorbed — so project margin stays honest.
Why it matters
The case for Expenses
Unrecharged expenses are pure margin loss, and receipts that arrive in a carrier bag three weeks later cannot be recharged at all.
+7%
cost recovered
Capturing rechargeables at source is usually the fastest margin improvement in the platform.
Today · Rotterdam
Shift 07:00 – 17:00 · Gate 4
Capabilities
What Expenses does
Receipt OCR
The receipt photo is read for merchant, date, total and VAT, with confidence scoring.
Mileage
Distance-based claims with your own rates per vehicle type.
Recharge rules
Mark categories rechargeable per client so invoicing picks them up automatically.
Approval workflow
Draft, submitted, approved, rejected and paid, with full history.
How it works
The workflow, end to end
- Step 01
Snap
The worker photographs the receipt at the point of spend.
- Step 02
Read
AI extracts the values and proposes a category.
- Step 03
Approve
The office confirms, adjusts or rejects with a reason.
- Step 04
Recharge
Rechargeable items flow into the next client invoice with evidence.
Benefits
What your team gets
- More cost recovered from clients
- Real project margin, not estimated
- No lost receipts
- Finance closes the month faster
Outcomes
What changes in your operation
- More cost recovered
- Honest margin
- Faster month end
FAQ
Expenses questions we are asked most
Explore next
Works closely with
- AI Document ProcessingPassports, A1s, qualifications and receipts read, checked and filed.
- AI Commercial EngineApproved time and cost turned into evidence-backed client invoices.
- Worker PortalA premium mobile experience for every worker on your books.
- Business IntelligenceRevenue, profitability, workforce, operations, commercial and AI analytics.