Workforce Management · Platform
Time captured at source, approved once
Workers submit hours from the portal — as a photo of the site sheet, a digital entry, or an import — and CrewFlow applies the correct rate components, routes the approval and hands the result to invoicing.
Why it matters
The case for AI Timesheets
Timesheets are where operational truth and commercial truth meet. Delays here delay every invoice, and errors here become credit notes.
5 days
faster billing
Capturing and approving at source typically removes most of a week from the billing cycle.
- Approved
M. Kowalski
Rotterdam · Week 12
- In review
J. Silva
Antwerp · Week 12
- Approved
P. Novak
Hamburg · Week 12
- Blocked
A. Dubois
Bilbao · Week 12
Capabilities
What AI Timesheets does
Photo capture
A phone picture of the signed site sheet becomes structured hours.
Rate components
Basic, night, weekend, travel day, standby, call-out and overtime applied automatically.
Approval routing
Supervisor, client and office approval steps configured per project.
Straight to invoicing
Approved time flows into the commercial engine with its evidence attached.
How it works
The workflow, end to end
- Step 01
Capture
The worker photographs or enters their hours from site.
- Step 02
Extract
AI reads the sheet and proposes hours with a confidence score.
- Step 03
Review
A human confirms or corrects, side by side with the original image.
- Step 04
Approve
The configured approvers sign off in the app or the office.
- Step 05
Invoice
Approved lines feed the commercial engine automatically.
Benefits
What your team gets
- Invoices raised days earlier
- Fewer disputed hours
- No manual rate lookups
- Every hour traceable to its source document
Outcomes
What changes in your operation
- Faster billing
- Fewer disputes
- Accurate rate application
FAQ
AI Timesheets questions we are asked most
Explore next
Works closely with
- AI Timesheet ProcessingPhotographed site sheets read into structured, confidence-scored hours.
- ExpensesReceipt capture, mileage, approvals and rechargeable cost control.
- AI Commercial EngineApproved time and cost turned into evidence-backed client invoices.
- Worker PortalA premium mobile experience for every worker on your books.